SkyWest Airlines

Job Information

SkyWest Airlines Administrative Assistant Inflight in DENVER, Colorado

About SkyWest

SkyWest Airlines is the largest regional airline in the United States, with four mainline partners: United, Delta, American and Alaska. We are reliably signing new flying agreements with all four partners and have been listed as one of “America’s Best Employers” by Forbes. We are known for our industry-leading workforce, exceptional leadership team and our proven operational and economic performance. SkyWest people in Customer Service and InFlight positions play a critical role in ensuring the safety and smooth transition of our passengers to keep SkyWest Airlines operating at the top of the industry. For more than 46 years, SkyWest Airlines has worked to be the Employer, Partner and Investment of Choice. Our team is growing, and we’re looking for dedicated individuals who are ready to help us build our business by putting employees first.

SkyWest employees enjoy a distinctive and unmatched culture of teamwork, respect, quality and professionalism, along with world-class benefits like 401(k) match, Performance Rewards, health care, retirement, and travel benefits that extend beyond our major partners and allow you to see the world.

Primary Duties

As an InFlight Administrative Assistant you will be an integral part of the SkyWest community. This is a dynamic job where you will constantly learn new things and have the opportunity to work with SkyWest employees in many different areas. We are looking for someone who is always on top of things and loves to help others. If this sounds like something you would love to do, we’d like to hear from you about the possibility of joining our team.

The InFlight Administrative Assistant will:

  • Monitor and order office supplies/forms for pilots and flight attendants

  • Answer phones, take and relay messages

  • Operate and maintain office equipment and coordinate necessary servicing and supplies

  • Organize and distribute all COMAT/Manual Revisions to flight crews

  • Prepare and process correspondence for Management

  • Assist flight crews with Airport Security badges

  • Control and distribute parking permits to flight crews

  • Coordinate the activation/deactivation of ALL audits as requested for Crewmember airport access, including parking access

  • Monitor cleanliness and maintain flight crew lounge and bulletin boards

  • Coordinate all crew lounge and office repairs with airport

  • Administration oversight of all crew member SkyWest badges

  • Monitor and notify Welcome and Thank You emails to transferring crew members

  • Monitor and notify to return company property when pilot training is complete

  • Distribute awards as needed (Step It Up)

  • Ship FedEx to HDQ and other bases

  • Assist with any other duties requested by leadership


  • Central contact for crewmembers

  • Communicate concerns, suggestions and ideas to Chief Pilot and Regional Operations Manager

  • Assist in creating and developing new ideas for the smoothest operation of the department

  • Organize and assist with domicile meetings and company events

  • Assist new crewmembers by familiarizing them with the base

  • Employee Appreciation and retirement coordinator (annual event)

  • Update spare Electronic Flight Manuals (EFBs), check EFBs back into locker when required

  • Update spare Electronic Flight Attendant Devices (eFADs), check eFADs back into locker when required

  • Data entry into crew database

  • Coordinate & delegate appropriate responsibilities to OJIs (those working light duty) and office interns

  • Refer crewmembers to appropriate SkyWest employees to answer questions, etc.

  • Escort non-SIDA crewmembers in and out of the lounge area throughout the day

Minimum Requirements

  • Excellent computer skills and experience with Word, Excel and Outlook

  • Able to multi-task and prioritize

  • Strong communication skills, both written and verbal

  • Highly self-motivated, organized, and detail oriented

  • Reliable

  • Attention to detail and accuracy

  • Work well without direct supervision

  • Able to maintain confidentiality

  • Positive and approachable

Physical and Other Requirements

  • Comfortable remaining at a desk for long periods of time

  • Able to walk varying distances as needed, which may include stairs

This job posting may have an additional video interview (Montage) requirement.

Please make sure to check your inbox and junk folders for any updates on your status for this position.

Current SkyWest employees applying for this position must be willing to completely resign from their current position.

SkyWest is committed to a maintaining a working environment of satisfying employment and mutual respect for all of our employees, regardless of race, color, national ancestry, sex, sexual orientation, gender identity, marital status, national origin, religion, medical condition, disability, pregnancy, age, or military status. We have specific training plans and programs in place to maintain such an environment.