SkyWest Airlines Administrative Assistant Inflight in SEATTLE/TACOMA, Washington
SkyWest Airlines is the largest regional airline in the United States, with four mainline partners: United, Delta, American and Alaska. We are reliably signing new flying agreements with all four partners and have been listed as one of “America’s Best Employers” by Forbes. We are known for our industry-leading workforce, exceptional leadership team and our proven operational and economic performance. SkyWest people in Customer Service and InFlight positions play a critical role in ensuring the safety and smooth transition of our passengers to keep SkyWest Airlines operating at the top of the industry. For more than 46 years, SkyWest Airlines has worked to be the Employer, Partner and Investment of Choice. Our team is growing, and we’re looking for dedicated individuals who are ready to help us build our business by putting employees first.
SkyWest employees enjoy a distinctive and unmatched culture of teamwork, respect, quality and professionalism, along with world-class benefits like 401(k) match, Performance Rewards, health care, retirement, and travel benefits that extend beyond our major partners and allow you to see the world.
Primary Job Duties
As an InFlight Administrative Assistant you will be an integral part of the SkyWest community. This is a dynamic job where you will constantly learn new things and have the opportunity to work with SkyWest employees in many different areas. We are looking for someone who is always on top of things and loves to help others. If this sounds like something you would love to do, we’d like to hear from you about the possibility of joining our team.
The InFlight Administrative Assistant will:
Monitor and order office supplies/forms for pilots and flight attendants
Answer phones, take and relay messages
Operate and maintain office equipment and coordinate necessary servicing and supplies
Organize and distribute all COMAT/Manual Revisions to flight crews
Prepare and process correspondence for Management
Assist flight crews with Airport Security badges
Control and distribute parking permits to flight crews
Coordinate the activation/deactivation of ALL audits as requested for Crewmember airport access, including parking access
Monitor cleanliness and maintain flight crew lounge and bulletin boards
Coordinate all crew lounge and office repairs with airport
Administration oversight of all crew member SkyWest badges
Monitor and notify Welcome and Thank You emails to transferring crew members
Monitor and notify to return company property when pilot training is complete
Distribute awards as needed (Step It Up)
Update JRV, shifts in employee system
Ship FedEx to HDQ and other bases
Assist with any other duties requested by leadership
Central contact for crewmembers
Communicate concerns, suggestions and ideas to Chief Pilot and Regional Operations Manager
Assist in creating and developing new ideas for the smoothest operation of the department
Organize and assist with domicile meetings and company events
Assist new crewmembers by familiarizing them with the base
Employee Appreciation and retirement coordinator (annual event)
Update spare Electronic Flight Manuals (EFBs), check EFBs back into locker when required
Update spareElectronic Flight Attendant Devices (eFADs), check eFADs back into locker when required
Data entry into crew database
Coordinate & delegate appropriate responsibilities to OJIs (those working light duty) and office interns
Refer crewmembers to appropriate SkyWest employees to answer questions, etc.
Excellent computer skills and experience with Word, Excel and Outlook
Able to multi-task and prioritize
Strong communication skills, both written and verbal
Highly self-motivated, organized, and detail oriented
Attention to detail and accuracy
Work well without direct supervision
Ability to maintain confidentiality
Positive and approachable
Physical and Other Requirements
Comfortable remaining at a desk for long periods of time
The ability to walk varying distances as needed, which may include stairs
This job posting may have an additional video interview (Montage) requirement.
Please make sure to check your inbox and junk folders for any updates on your status for this position.
Requisition ID 2019-7812
Close Date 11/18/2019
SkyWest is committed to a maintaining a working environment of satisfying employment and mutual respect for all of our employees, regardless of race, color, national ancestry, sex, sexual orientation, gender identity, marital status, national origin, religion, medical condition, disability, pregnancy, age, or military status. We have specific training plans and programs in place to maintain such an environment.
Please view Equal Employment Opportunity Posters provided by OFCCP here.